Administrative Assistant in in Equipment and Logistics Division/Logistics Unit/Central Logistics Support Sector

Oversee workload management, ensuring the teams capacity

to handle:

• Peak periods and fluctuating demands
• Urgent or unexpected changes in workload minimizing disruptions and maintaining productivity

Perform a range of administrative tasks, including:

• to provide administrative support in general administrative procedures for Transportation Management and non-technical equipment distribution.
• to carry out data entry and support and administration and monitoring of electronic databases
• to support management of transportation requirements with the use of the Transportatin Management System.
• to support management of supplies distribution requirements with the use of Warehouse Management System requirements with the use of the Transportatin Management System.
• to support the preparation and follow-up of shipments/transportation/deployment of supporting equipment
• to collect and manage tickets of non-technical equipment requests
• to assist in the preparation of statistical data (tables,graphs and charts)
• to support in drafting reports and situational updates in supply chain activities for non-technical equipment
• to track and report on emerging needs for nontechnical equipment
• to monitor functional mailboxes and communicate with internal and external parties

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 82,95€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Please be advised that only resumes in English will be considered.

Applications are being accepted until August 14, 2026