Administrative Assistant in Strategy, Governance and External Relations Division

• to provide administrative support in general administrative procedures;
• to support the STRAT division in the migration from ABAC to SUMMA financial systems (SUMMA Ambassador);
• to support the document flows and archiving;
• to carry out data entry into agency’s databases (Mission Processing System, SYSPER data base, SUMMA financial tool) and support with administration and monitoring of electronic databases, this include definition of guidelines within the division;
• to support the preparation and follow-up of financial commitments and documents;
• to support in the definition and implementation of processes for coordination and synchronization of STRAT units/offices financial needs vs STRAT budget;
• to archive invoices, payment records and bank statements;
• to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
• to follow-up on financial deadlines, such as payment due dates, budget submissions, and financial reporting requirements, to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
• to assist in the preparation of statistical data (tables, graphs and charts).

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 71,82€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Application deadline: until 20.10.2025

Please be advised that only resumes in English will be considered.